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FI Managing Project Expenses

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Managing project expenses ensures that other than time sheet expenses are tracked and cleared in both directions, towards employees s well as clients.   

Process Activities

  • Employees captures expenses related to project  (accommodation, meals, transportation, etc.)
  • Employee bundles expenses and forwards expense bundle to person in charge
  • Person in charge accepts / rejects expense bundle
  • Expense bundle becomes part of project costs to be invoiced with next invoice cycle
  • HR gets notification about invoice bundles to be reimbursed

Process Input 

  • Information about expense, project

Process Output

  • List of expenses per project
  • Expense bundles to be approved by supervisor 

Process Support by ]po[

The following ]po[ packages provide support for this process: : 

  • [[package_intranet_expenses]|Intranet Finance Expenses] provides functionality to mange project expnses
  • [[package_intranet_expenses_workflow]|Intranet Finance Expenses Workflow] provides workflow for expense approvals

Process Indicators 

  • Ratio project expenses/timesheet costs

References 

 


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