HR Absence Workflow

]po[ comes with a pre-configured "One-Step" Absence Workflow:

      Figure 1: One-Step Absence Approval Workflow 

Extended Workflow

In this extended version, HR department (or another entity) is required to acknowledge the absence after an approval by the supervisor. 

                            Figure 1: Two-Step Absence Approval Workflow 

Process Options executing the Workflow

Workflow Step: "Apply"

• [no options]
  

Workflow Step: "Approve" 

• Approver does approve
• Option: Notification by email 
• Option: Notification in WF inbox
• Option: Personal Notification (outside the system)
• System: Set absence status to 'approved'
  
  
• Approver does NOT approve
• Option: System sends email notification to user
• System: Set absence status to 'rejected'
  
• Option: Submitter receives notification in WF Inbox
• Option: Submitter needs to confirm denial of approval
• Approver will be informed about user confirmation
• Option: By notification in WF inbox
• Option: Notification by email
• Option: System deletes absence 
  

Workflow Step: "Acknowledge" 

• HR: acknowledge
• System: Reduce vacation account
  

Handing events while workflow case is in process:

Submitter withdraws application

• State: Application has already been approved by Supervisor but has not been acknowledged yet by HR
  
• Option: Supervisor will be informed
• Option: By notification in WF inbox
• Option: Notification by email
• Option: Supervisor will NOT be informed
  

• State: Application has already been approved by Supervisor has been acknowledged by HR
  
  
• System: Contra entry "Vacation Balance"
  

• Option: Supervisor will be informed
• Option: By notification in WF inbox
• Option: Notification by email
  
  
• Option: HR will be informed
• Option: By notification in WF inbox
• Option: Notification by email

Approver changes application before HR acknowledged:

• Approver will be informed about change
• Option: By notification in WF inbox
• Option: Notification by email

Approver/HR changes application after HR has acknowledged:

• Submitter will be informed about change
• Option: By notification in WF inbox
• Option: Notification by email
  
• Option: Personal Notification (outside the system)
  
  

• Approver/HR will be informed about change
• Option: By notification in WF inbox
• Option: Notification by email
  
  
• System: Adjust Vacation Balance
  

System Behaviour:

After "Apply" 

• System does not allow another application for the same period of time 
  [yet to be implemented]